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Case Study
Realignment of workforce planning at ib vogt with PeoplePLAN and Personio
ib vogt
ib vogt GmbH, based in Berlin, is a leading developer and operator of solar energy projects in the utility segment.
Since its foundation in 2002,
has specialized in the planning, development and
implementation of photovoltaic systems. With over 910 employees, the
company is active in 33 countries and operates one of the world’s largest project pipelines in the
solar industry. ib vogt is known for its expertise in project structuring, financing and the operation of solar plants. The company pursues a clear mission: to drive forward the energy transition
and shape a sustainable
future.
- 910 employees (2023)
- 844 million € turnover (2023)
Challenges
Prior to the implementation of PeoplePLAN, ib vogt’s workforce planning was based on manually maintained Excel spreadsheets. This approach was time-consuming, error-prone and made it difficult to track changes. The integration of data from the existing HR platform Personio was particularly problematic, as there was no seamless data flow. This led to inefficiencies in budget planning and prevented the company from making flexible and data-based decisions in real time – a crucial factor in the dynamic solar energy industry.
Solution
In order to make workforce planning more efficient and transparent, ib vogt decided to introduce PeoplePLAN, a SaaS solution that was connected directly to the existing Personio system. The integration enabled a seamless data flow between the two systems. This enabled the automatic transfer of HR master data and salary information, eliminating manual entries and sources of error.
A central component of the solution was the introduction of a web-based personnel action planner, which enabled precise, employee-focused planning of capacities and costs. The intuitive user interface of PeoplePLAN was specially adapted to the needs of those responsible for planning, thus minimizing training costs and increasing acceptance. In addition, the integrated reporting functionality makes it possible to compare scenarios and make informed decisions based on current data.
Thanks to the automated real-time calculation of headcount, FTE and personnel costs, IB Vogt was able to achieve a high level of planning accuracy. At the same time, the entire process was standardized through the use of predefined control parameters, which further increased efficiency.
Result and benefit
The implementation of PeoplePLAN led to the following quantifiable benefits:
- Time saving: The planning process has been greatly accelerated as manual activities have been eliminated.
- Error reduction: The direct transfer of actual data from Personio has reduced planning errors.
- Improved transparency: Thanks to integrated reporting functions, scenarios and personnel cost trends can now be analyzed in detail.
- Optimized decisions: Real-time data enables well-founded personnel decisions and more precise budget planning.
Customer testimonial
“Thanks to the integration of PeoplePLAN into our Personio system, we finally have a consistent and efficient planning process. The time and error savings are enormous, and we can rely on sound data to plan our personnel requirements optimally.” (Philipp Kummer, Team Head HR Controlling, ib vogt GmbH)